Animal Care Services (ACS) provides ordering, delivery and transfer services.
ACS oversees all animal and pharmaceutical orders, and provides a supply ordering service.
All orders should be submitted to ACS via email to firstname.lastname@example.org using the applicable form.
All orders are to be paid through a UBC Journal Voucher (JV). It is preferable for researchers to establish a standing Journal Voucher with ACS that will be billed monthly. Statements will be emailed to you monthly. If you do not wish to establish a standing JV, an individual JV must be emailed at the time of ordering. Please mail the original JV through campus mail.
All questions should be directed to email@example.com or 604-822-4443.
Animal order requests are made using the Animal Order Form. Please note that valid protocols are required for all orders.
Commercial vendor orders, such as those from Charles River, Harlan, Jackson Laboratory or Taconic, must be received prior to 12 noon on a Tuesday for delivery the following week.
For rodents to be obtained from a colleague at another university, hospital, or institute, please see Obtaining Animals from another Institution below.
If there are any concerns or questions about an animal order received, please contact ACS at firstname.lastname@example.org or call 604-822-4443 within 48 hours. ACS will be responsible for communicating with the Facility Manager, researcher/lab, veterinarian and vendor (if required).
Supplies and Pharmaceutical Orders
Supply and pharmaceutical orders are made using the Supply Order Form. Please note that valid protocols are required for all pharmaceuticals.
ACS provides transfer services, which includes transfers between UBC facilities as well as institutions.
Transferring Animals between UBC Facilities
Investigators wishing to transfer their own animals between facilities approved by the UBC Animal Care Committee must complete the Animal Transport Request and email to email@example.com. The ACS Business Office will obtain veterinary approval for all animal transfers.
Obtaining Animals from another Institution
The following instructions are for investigators wishing to obtain rodents from a non-commercial supplier such as another university, hospital, or institute:
- Confirm your colleague will be able to transfer rodents to you from their institution.
- Complete section 1 of the import questionnaire and then forward this form along with the Health Requirements for Incoming Rodents Letter to the veterinarian or export coordinator of the exporting institution to complete. This letter sets out the requirements for a current health report that will need to be sent to ACS. Send completed forms and all supporting documents to firstname.lastname@example.org. Once received, a clinical veterinarian will review the request.
- Complete the Non-Commercial Supplier - Animal Order Form and email this to email@example.com as soon as possible to alert us of the import.
After ACS has received the current health report and order form, a UBC Veterinarian will review the report. If approved, ACS will make arrangements with the sending institution to ship the rodents to UBC. ACS will track the shipment, arrange customs clearance (if applicable), pick the shipment up from the airport and deliver them to the designated facility.
Shipping Animals from UBC to another Institution
The ACS Business Office will assist in arranging the required veterinary inspection which needs to occur within 48 hours of your shipment, as well as providing the Veterinary Health Inspection Letter that will accompany the rodents. In order to assist the attending veterinarian, please complete the Animal Inspection Application and email to firstname.lastname@example.org at least one week before shipment. The fee for this service is $93.50 for academic clients and $242.00 for non-UBC clients.